Question 1

What is your bid success rate?

Accepted Answer

We have achieved a success rate of 1 in 1.27 (79.0%) when considering quality scores only (where the client ranked highest on quality but was unsuccessful on price), and 1 in 1.51 (66.2%) for outright wins, as of March 2026.

This performance reflects the way we work. We do not operate on a high-volume model or submit bids simply to increase numbers. Instead, we carefully assess each opportunity before proceeding and will only support bids where we genuinely believe our client has a realistic and competitive chance of winning.

Our role is to maximise the quality of the submission by aligning responses precisely with the evaluation criteria, structuring answers clearly for evaluators, and demonstrating credible delivery capability supported by clear evidence and experience.

While no bid writer can guarantee success, our disciplined and strategic approach consistently improves our clients’ chances of securing contracts and frameworks.

Question 2

What information do you need from us to write a bid?

Accepted Answer

To produce a strong and compliant tender submission, we typically require key information about your organisation, experience, and delivery capability.

This may include:
• Company information and organisational structure
• Relevant policies and procedures
• Case studies or examples of previous projects
• Accreditations and certifications
• CVs or profiles of key personnel
• Previous tender submissions or bid library material
• Technical input from your internal teams on specialist or operational elements of delivery

Most organisations already have the majority of this information available within existing documents and internal knowledge. Our role is to structure and present this evidence effectively so that it aligns clearly with the buyer’s evaluation criteria.

Where technical questions arise, we work collaboratively with your operational teams to ensure specialist elements of the bid accurately reflect how the service or works would be delivered.

Question 3

Do you work with SMEs or large contractors?

Accepted Answer

We support organisations of all sizes, from specialist SMEs entering public sector procurement for the first time through to established contractors and consultancies delivering national frameworks.

Our clients commonly operate in sectors such as:
• Construction and refurbishment
• Retrofit and decarbonisation programmes
• Energy and sustainability
• Facilities management and infrastructure
• Professional consultancy services

Many of our clients deliver services for local authorities, housing associations, government departments, and national procurement frameworks. Our approach is tailored to each organisation’s scale, experience, and strategic objectives.

Question 4

Can you review an existing tender submission?

Accepted Answer

Yes. We regularly provide bid review and improvement services for organisations that have already drafted a submission but want to strengthen it before submission.

Our review process typically includes:
• Independent scoring against the published evaluation criteria
• Identification of compliance gaps or missing evidence
• Structural improvements to improve clarity and readability
• Strengthening responses to better demonstrate delivery capability
• Rewriting or enhancing key sections where required

This provides an independent evaluator perspective, helping ensure your submission clearly addresses the buyer’s requirements and maximises scoring potential.

Question 5

How early should we contact you before a tender deadline?

Accepted Answer

Ideally, you should contact us before the tender is released, where possible.

Many organisations have visibility of upcoming procurement opportunities through procurement pipelines, prior information notices, or framework renewal programmes. Early engagement allows us to plan ahead and ensure you are fully prepared before the procurement formally begins.

Preparation at this stage may include:
• Identifying likely evaluation requirements
• Developing relevant case studies and supporting evidence
• Reviewing policies and supporting documentation
• Preparing structured response material and bid strategy

At a minimum, we recommend contacting us as soon as the tender is released. Early involvement allows sufficient time to analyse the procurement documents, develop strong responses, gather supporting evidence, and refine the submission before the deadline.

While we are experienced in supporting bids with tight timelines, earlier engagement significantly improves preparation and the overall competitiveness of the submission.

Repair & Maintenance Bid Writing

The Housing Repair & Maintenance Market

What R&M Bid Evaluators Expect

R&M Accreditations & Compliance

Regulatory Compliance

Key R&M Frameworks & Buyers

Who Buys R&M Services:

Housing Associations

Local Authorities / ALMOs

NHS Trusts

Universities/Higher Education

FM Companies

Our R&M Specialisms

Planned Maintenance & Cyclical Works

Term Contracts & Responsive Repairs

Component Replacement Programmes

Void Works

Integrated Maintenance & Energy Efficiency

How We Help R&M Contractors

Our support typically includes:

Bid Writing Services for R&M Contractors

Bid Strategy

Bid Writing

Bid Management

Bid Review

Other Industries We Specialise In

Retrofit & Decarbonisation

Fire Safety

Healthcare

Frequently Asked Questions

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Average Win Rate Comparison

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